At White October Events, we are committed to maintaining the trust and confidence of visitors to our website and subscribers to our newsletter.
This means that we will respect your privacy and treat any information that we obtain about you with as much care as possible and in a manner that is compliant with all applicable data protection legislation including the EU General Data Protection Regulation 2016/679 ("GDPR") and any national implementing laws in relation to the same (collectively, "Data Protection Legislation").
You are entitled to view, amend, or delete the personal information that we hold. If you have any questions about what data we collect, or how we use it, please get in touch and we'll be happy to help: [email protected]
This data promise (the "policy") sets out how we promise to use your data. Please read it carefully. Amongst other things, it explains:
There are a few different reasons we might be storing your data:
The types of personal data we process may include (if and as applicable):
We will not process the following personal data:
By accepting the terms of this policy, you give us your express, freely given consent to process any of your personal data in accordance with the terms of this policy. You may withdraw your consent given under this paragraph (in whole or in part) at any time by contacting [email protected].
You can also unsubscribe from different types of emails by following the unsubscribe link displayed at the bottom of each email. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.
Without prejudice to the consent given by you above, we may process your personal data in any circumstances where such processing is necessary:
When you complete the newsletter sign up form on the website, you are agreeing that you'd like to receive occasional emails about this event. We use a third party service called Pardot to deliver our newsletters, and you can read their privacy notice here.
The emails we send include information about:
We will keep your email address unless you unsubscribe from the mailing list. You will be given the option to unsubscribe and to update your email preferences via a link including can on every email we send you. We don't rent, sell or trade email lists with other organisations and businesses for marketing purposes.
If you are attending the conference, there are a small number of third parties we work with in order to ensure you have a fantastic experience with us:
When you purchase a ticket, we need to collect the following information in order to process the payment:
White October Events and Tito keeps a record of your name and email address so that we can contact you about your ticket purchase. We do not keep your payment details. You can read Tito's privacy notice here.
We ask conference attendees to provide us with certain personal information. We ask questions like "do you have any special access or dietary requirements" to help ensure that we are running a high quality and fully inclusive event. Other information (such as job role, or level of experience) helps us get a better understanding about our audience, which helps us to continually refine and improve our service. We might ask for your t-shirt size so that we can give you a t-shirt which fits!
Anonymised data based on some parts of the information we collect is sometimes used in marketing material. We promise never to share you data with any third parties without your express permission. We will keep your data for 4 years after the conference.
Delegate badge suppliers
In order for Reftec to print our delegate badges, we provide them with a the following information (if provided when registering your conference ticket):
Reftech is a UK company and has been awarded ISO certification for data security. You can read more about this here.
At the conference, your badge will feature a barcode unique to you. Our sponsors may request your permission to scan your badge so they can get in touch with you after the conference. If you agree, the sponsor will receive the following information (if provided when registering your conference ticket):
By allowing our sponsors to scan your badge, you are giving them permission to collect this information from us. Please note, sponsors will not receive your details unless your badge has been scanned by them at the event.
As we operate globally, it may be necessary to transfer your information internationally. In particular your information may be transferred to and/or stored on the servers of our affiliates or other third parties which are based outside of the EEA.
However, we will not transfer your personal data outside of the EEA unless:
Most cookies that we use are 'session' cookies and only exist for the time that you are using our site.
We also track cookies anonymously to fuel our site analytics and learn how to improve your user experience. We also track cookies to deliver content, including advertisements, relevant to your interests on third-party sites.
We do not track you on any non-conference websites or communications.
We also use technology that uses Internet Protocol (IP) information exchanges during the course of normal web activity combined with data-enhancement technology to get detailed analytics information.
On White October Events unaffiliated sites, White October Events displays interest-based advertising using the information you make available to us when you interact with our sites, content, or services. Interest-based ads, also sometimes referred to as personalised or targeted ads, are displayed to you based on information from activities such as purchasing on our sites, use of devices, apps or software, visiting sites that contain White October Events content or ads, interacting with White October Events tools or using our payment services.
If you would like to find out more about cookies and their use on the Internet, you may find the following links useful:
The IAB has provided the following website to give information specifically about privacy issues around Internet advertising:
For further legal information about privacy issues, you may find these links useful: